1
Map search fields
We define how users will retrieve files: customer ID, MRN, invoice number, file number, date, branch, department or document type.
Scanning + indexing
Document scanning and indexing services in India
Tyrus Technologies combines document scanning, OCR indexing, metadata capture, manual verification and DMS-ready output so scanned files become searchable business records, not just image folders.
Why this matters
- High-volume document scanning for loose sheets, files, registers, forms, invoices, medical records, KYC files, legal bundles and government archives.
- Index field planning by document type, department, branch, customer ID, MRN, file number, date, vendor or record category.
- OCR processing for searchable PDFs plus manual verification for important fields where accuracy matters.
- Excel, CSV and folder-based index output for DMS, EMR, ERP, cloud archive or secure drive handover.
- Exception reports for missing pages, unreadable records, duplicate files, damaged sheets and indexing conflicts.
What Tyrus handles
- High-volume document scanning for loose sheets, files, registers, forms, invoices, medical records, KYC files, legal bundles and government archives.
- Index field planning by document type, department, branch, customer ID, MRN, file number, date, vendor or record category.
- OCR processing for searchable PDFs plus manual verification for important fields where accuracy matters.
- Excel, CSV and folder-based index output for DMS, EMR, ERP, cloud archive or secure drive handover.
- Exception reports for missing pages, unreadable records, duplicate files, damaged sheets and indexing conflicts.
Typical outputs
- Searchable PDF or PDF/A files
- Document-wise metadata index sheets
- CSV or Excel files for import and audit
- Folder structures by department, year, branch, customer or record type
- DMS, EMR, ERP, SFTP or cloud-ready handover packages
- Quality-check and exception reports
Project workflow
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Prepare and scan
Documents are sorted, de-stapled, repaired if needed, batched and scanned with image quality checks.
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OCR and index
Scanned records are processed for searchable text, named correctly and indexed using agreed metadata fields.
4
Verify and deliver
Critical fields are checked, exceptions are flagged and final files are delivered in a DMS-ready or archive-ready format.
Security and proof
Built for confidential records
- Useful for organizations comparing vendors for document scanning and indexing services, not only simple scanning.
- Supports confidential records such as MRD files, banking KYC, loan files, legal contracts, HR files, invoices and government archives.
- Indexing rules are designed before scanning starts so the final archive matches real retrieval and audit needs.
Cost planning
What affects project pricing
- Number of pages, paper condition, binding, mixed sizes and preparation effort.
- Number of metadata fields, OCR requirement, manual verification and output format.
- Onsite scanning, number of locations, daily output target and project timeline.
Next pages
Related services and guides
OCR indexing services For deeper OCR, searchable PDF, metadata and manual verification details. Document scanning services For scanning and records management service details. Document digitization services For the full paper-to-digital conversion workflow. RFP checklist Use a vendor scorecard before awarding a scanning and indexing project.
Industries and records covered
Tyrus supports India-wide digitization programs for organizations that manage large paper archives, sensitive records, or recurring scanning requirements.
Hospitals, MRD archives and medical record departments
Banks, NBFCs, KYC teams and loan operations
Government departments, citizen records and public-sector archives
Legal firms, contracts, case files and evidence bundles
Finance teams, invoices, vouchers and audit records
HR departments, employee files and corporate record rooms
Frequently asked questions
What are document scanning and indexing services?
They combine physical document scanning with OCR, metadata capture, file naming, folder structuring and index verification so scanned files can be searched and retrieved quickly.
How is indexing different from OCR?
OCR makes scanned text searchable. Indexing captures specific fields such as customer ID, MRN, invoice number, file number, department or date so records can be filtered and found accurately.
Can Tyrus verify indexing fields manually?
Yes. Manual verification can be added for critical fields, handwritten documents, low OCR confidence, old records or audit-sensitive files.
Can output be prepared for our DMS or cloud archive?
Yes. Output can include searchable PDF, PDF/A, TIFF, CSV, Excel metadata, structured folders and import-ready packages for DMS, EMR, ERP or cloud archives.
Plan your scanning and digitization project
Share page volume, document type, locations, timeline, and output requirements. Tyrus will suggest the right scanning model, manpower plan, indexing format, and delivery schedule.