1
Survey
Record rooms, file types, active retrieval needs, and retention policies were reviewed.
Healthcare Case Study
Multi-hospital medical record digitization for faster MRD retrieval.
Tyrus supports hospitals that need to digitize OPD, IPD, MRD, diagnostic, consent, and medico-legal records without disrupting daily admissions or retrieval requests.
Project need
Hospital record rooms hold years of active and inactive patient files. MRD teams need fast retrieval for doctors, insurance, legal cases, audits, and discharge documentation. Physical searching can take hours when records are spread across rooms, bundles, or offsite storage.
Records handled
- OPD and IPD case files
- MRD archives and continuation sheets
- Consent forms, discharge summaries, reports, and insurance records
- Legacy cartons and department-wise medical files
How the work was structured
2
Batching
Files were grouped by hospital, year, department, MRN, or episode pattern.
3
Scanning
Sensitive records were scanned with image quality checks and controlled access.
4
Indexing
MRN, patient details, visit type, and department fields supported faster retrieval.
Outcome
Retrieval time dropped significantly because MRD teams could locate records digitally instead of searching through physical files. The hospital also reduced pressure on record rooms and improved readiness for audit, medico-legal, and insurance requests.