So, if you are here, probably you know the benefits of going paperless. Better efficiency, reduced space needs, cost-savings and much more. But, the question that is bothering you is: can you do it alone or should you consider outsourcing?
Well, it depends on several factors. Here are four key things that will help you decide on whether to opt for outsourced document scanning system or not.
- Do you have a lot of documents to scan?
You won’t require extensive indexing in case of a low volume of pages. But, when it comes to larger ones, the robust scanners will have a high demand. This will require a capital expenditure, more advanced scanning software and obviously, a trained professional.
- Do you need to scan regularly?
If your business does not demand regular scanning, you can use desktop scanners. But, for more regular scanning, you should consider outsourcing to handle fast turnaround times.
- Do you know the best way to index your documents?
This is important so that you can easily access your scanned documents whenever you need. This requires manual data entry, point-and-click indexing, use of barcode sheets and automatic data extraction through optical character recognition.
This is possible by purchasing your own advanced capture software but outsourcing a company to carry out the document scanning system is a budget-friendly and accurate option.
- What is the size of the documents that you want to scan?
The basic sized documents can be scanned by the multi-function printers. But, anything that is larger than 8.5″ x 14″ will need a large format scanner. A document scanning company will be able to assist you in the latter.
Make the Right Choice
Considering these questions will enable you to determine what your need is. If you think it is better to outsource your scanning work to a professional document scanning system in Bangalore, look no further than Tyrus Technologies. Contact us today at +91 9731379988 for an immediate assistance.