Case Studies

Electronic form of documents could be generated in any form but the purpose it servers varies from various departments and hierarchy within an organization. The advantages of deploying a document management system are numerous. A document management system is a software solution which caters the needs of managing document in a storage platform. DMS can also be used to facilitate the productivity of employees and adding security to the document retrieval process. Delinquency in operations is a major setback in a company. If the required document is not provided in a stipulated time there are looses which are irreversible. If a potential client is not provided with adequate documents, this may lead to image degradation. Not only business critical documents but the historical documents which cater the image and history of the company must be preserved. Thus the preserved images will speak volumes about the history and enhance the branding campaigns of the company.

Infosys Archival Project

Value Addition Of DMS

A document management system is a software solution which caters the needs of managing document in a storage platform. DMS can also be used to facilitate the productivity of employees and adding security to the document retrieval process. The digital processing (document scanning) associated with the introduction of the workflow is a working process that enables significant productivity gains, reducing costs and contributing in improving the quality of work. The document workflow enables significant productivity gains, as it provides complete information at the right time, the user indicated. Associated with the digitization process, it will also ensure that appropriate treatment is given to each document.

For a company with rich historical background and a bright future it’s vital to restore its history. The history may remind the forth coming managers how it achieved the success that it is today. History teaches people how adverse situation were dealt and overcame. And a company which had its existence in a vital part of industrial revolution speaks a lot not only about the company but also the country’s industrial approach. Preserving the history is a crucial ordeal for the organization as it is instrumental in branding and marketing campaigns. Stakeholders’ perception is well addressed and a positive environment is created with-in the organization’s operations when it comes to adverse situations. Historical instances helps in building up the positive mindset required during a setback.

The company was established in the year of 1982 when India was the epicenter of a worldwide industrial and information revolution. With a humble beginning of 10000INR it stated in Pune and never looked back upon the short coming. With-in a span of 10 years it was established as the country’s largest software provider.

Millions of artifacts like newspaper article, blogs, magazine articles, and business articles and many other media artifacts were digitized and pushed into a digital platform. The physical form of artifacts were arranged and stored in an accepted hierarchy. The digitized documents were accessed across the globe. With the help of the digital document format the company was able to establish a digital museum which added to the brand value of the company successfully.

Stakeholders, potential customer and employees were given access to the digital platform. The audience which had access to the digital documents had access to the way company operated in the past and the innovation that followed in each and every milestone achieved. This was instrumental in building trust and transparency among the people with whom the company wished to operate in the future. The physical digital museum so created was vital in nurturing the faith in the new employees and help in them to attain their full potential with-in the organization.

Above mentioned were some of the impact of digitization projects of historical documents but the value addition that the organization achieves by digitizing all its business documents are innumerable.


Robert Bosh Project

Value Addition Of DMS

A document management system is a software solution which caters the needs of managing document in a storage platform. DMS can also be used to facilitate the productivity of employees and adding security to the document retrieval process. The digital processing (document scanning) associated with the introduction of the workflow is a working process that enables significant productivity gains, reducing costs and contributing in improving the quality of work. The document workflow enables significant productivity gains, as it provides complete information at the right time, the user indicated. Associated with the digitization process, it will also ensure that appropriate treatment is given to each document.

The human resource department of any organization is an vital part of the same. It acts as the backbone of the organization as it caters to the need of the required human talent and adheres to given set of policies. It is instrumental in keeping records and adequate resources for the proper functioning of the business establishment. Company with successful businesses retains their vital resources and trains them for upcoming business needs. In-order to keep track the employee day to day operation and training programs the human resources generates a plethora of document in a every day basis. To keep in track of all the document is a prior responsibility of the department. Handling physical documents and retrieving them on demand is a challenging task. If the document are not accounted and results in any document misplacement can be disastrous for the organization. For gaining a market edge and deriving adequate policies in accordance with the business need document management should be integrated to an electronic form.

Physical document management can be a costly affair for the organization. Retrieving and storing the physical form of document can be an added operational hindrance. Transferring of employee records from one business center to the other in a geographical region was difficult. There was always a chance of mishandling and information loss. With the intervention of TYRUS TECHNOLOGIES for the organization helped it to face the challenges and turnaround their brand value. Overall document management cost is reduced. Physical space for storage of document was converted into other business critical needs. Compliance with insurance and audit organization was maintained without hassle. Less time and resources spared for administrative operations, in turn harnessed better internal and external relationship. Employee details and record were assessed through a central digital portal. Accountability of individual employees in the organization as well as in the human resource department increased many folds.

After successful implementation of the Document Management System, Tyrus Technlogies has been exploring opportunities to serve the organization in various other verticals and departments.


Cosmo Project

Value Addition Of DMS

A hospital is a healthcare institution providing patient treatment with specialized medical and nursing staff and medical equipment. The best-known type of hospital is the general hospital, which typically has an emergency department to treat urgent health problems ranging from fire and accident victims to a heart attack. A district hospital typically is the major health care facility in its region, with large numbers of beds for intensive care and additional beds for patients who need long-term care.

Patients had to wait for 15-30 min or more & it used to take around 15 min to create a new record for the new patients. As this work was all manual & was on papers, incase those records were misplaced then the duplicate records were to be created. Sometimes hospital authority was unable to retrieve the existing records for the same patient who revisits the hospital.

The volume of records used to be huge and the real estate consumption for such an operation was highly demanding. Retrieving and printing redundant patients records was a costly affair as well. The cost of retaining documents and storing them for a long time demanded a different set of skills and the cost was increasing exponentially.

With the intervention of TYRUS TECHNOLOGIES for the health care organization helped the hospital to face the challenges and turnaround their brand value. Overall document management cost is reduced. Physical space for storage of document was converted into other business critical needs. Overall Patient wait time was reduced to 5-10 min. Compliance with insurance and audit organization was maintained without hassle. Better patient governance was achieved by different doctors as the historical files can be accessed easily. Less time and resources spared for administrative operations, in turn harnessed better internal and external relationship.

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